tips to organize filing cabinets

5 Tips to Organize Your Office Filing Cabinets

We all have that one drawer or cabinet in our office where we store all of the papers and folders that are no longer needed. It’s time to stop letting this mess accumulate. Organizing your office filing cabinets can be a great way to declutter your workspace, save you some time, and make it easier for you to find what you need when you need it. Follow these five tips for organizing your office filing cabinets!

Get A Filing Cabinet For Each Section Of Your Office

When you’re first getting started, it’s important to start small. You don’t need a filing cabinet for every single thing that you own! However, the more organized your office becomes, the better off you’ll be when it comes time to file away new items on top of existing ones. Make sure each section of your office has its filing cabinet.

You can always add another filing cabinet if you feel that it’s necessary!

Label Your Filing Folders

As you’re adding the filing cabinets to your office, make sure that it is very clear what each cabinet contains. You can do this by labeling all of the files and folders inside with a label maker or some masking tape and a marker (which works just as well).

Make sure not only to add labels for where everything goes but also what each folder contains. This way you won’t have to open your filing cabinets and go through every single file to find what you’re looking for!

Remember, the more organized, the better! You can always add another cabinet if needed too. A filing system is never complete unless it’s labeled from top-to-bottom perfectly!

Use Hanging Files To Organize Similar Documents

If you have a lot of different documents, it can be very difficult to organize them in an easy-to-access manner. This is where hanging files come into play! Hanging file folders allow multiple papers or documents to fit inside each folder while still being able to keep all of the information separate and organized. It’s also easier on the eyes when you’re looking for a single piece of paper rather than hundreds!

Hanging files are available at any office supply store and can be very affordable. You don’t have to spend an arm and a leg just to get organized either!

Keep An Extra Set Of File Labels On Hand

This is a very important step for keeping your office filing cabinets organized. If you’re ever in a situation where you need to add more labels, it’s much easier if you have an extra set of file labels on hand! That way when it comes time to add new files or folders into one of your office filing cabinets, all that needs to be done is to remove the old label and place a new one on top of it!

Taking this extra step will also keep your filing cabinets looking fresh and clean, which you’ll surely want if there’s ever someone else who needs access to them. You don’t want someone to spend too much time looking for a file because you haven’t labeled it correctly!

Extra labels also increase the chances that you will maintain your filing cabinets organization for a long time to come!

Sort All papers After Using Them

On top of labeling any new files that must be added to a filing cabinet, a well-organized filing cabinet will stay that way if you’re sorting papers after you’ve used them. This means that if you’re finishing up a project and need to reference something, make sure it gets back into its designated spot right away!

If the file is no longer needed or won’t be referenced again soon, then move on to another section of your office filing cabinets until the next time you’ll need to use it. Now that you know how important organization is, never let a file get cluttered on your desk again!

These five tips will help keep your office filing cabinets organized for years to come if they’re used correctly and often enough! If needed, remember the extra labels trick too! Organize now so you won’t have to spend hours looking for old paperwork in the future!

Continuum Office Environments Filing Cabinets

If you’re out of space or simply just need a new filing cabinet, Continuum Office Environments has a great selection of filing cabinets for any office furniture in Spokane WA! Get organized and feel free to contact us with any questions about our products or office space planning services (509) 241-3320.